List of Officers
2009
Linda Koonce
President
email: linda.koonce@gmail.com
cell: (910) 986-2076
Neil Johnson
Vice-President
email: neilathens@yahoo.com
phone: (910) 585-1052
Cathy Hussey
Sect/Treasure
phone: (910) 464-3679
Please contact Cathy Hussey at 910-464-3679 or Linda Koonce at 910-986-2076 for more information about Hiking Club Officers.
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Bear Creek Hiking Club Bylaws
Article 1: Name
The name of this organization shall be Bear Creek Hiking Club.
Article 2: Purpose
The Bear Creek Hiking Club is a recreational outing club devoted to enjoying outdoor activities in an environmentally low-impact manner. The club shall not be used as a political forum.
Article 3: Membership
Section 1: Types of memberships shall consist of individual and family. (Individual is defined as an adult 18 years or older. Family shall be defined as a husband and wife or guardians and their minor children.)
Section 2: Any adult is eligible for admission so long as he/she agrees to and complies with the bylaws
and standing rules of the club.
Section 3: Annual dues shall be:
A. Individual - $20.00 per year.
B. Family - $20.00 per year.
Dues are payable to the treasurer not later than March 1 of each year. New members may pay half when
they join after September 1.
Article 4: The Executive Board
Section 1: The Executive Board shall consist of elected officers, the committee chairpersons and the past president.
Section 2: The Executive Board shall handle the regular business of the organization.
Section 3: Three meetings of the Executive Board shall be held each year. Additional meetings shall be
called as deemed necessary by the President or a majority of the Executive Board.
Section 4: A quorum for conducting the business of the Executive Board shall be not less than four members of the board.
Section 5: Each outgoing Executive Board must leave in the treasury a sum equal to the unpaid bills and/or
obligations for which the club is responsible.
Article 5: Officers and Committee Chairpersons
Section 1: There shall be the following elected officers:
A. President
B. Vice-President
C. Secretary
D. Treasurer
Section 2: The committee chairpersons shall be appointed by the President and approved by a majority vote of the elected officers no longer than two weeks after installation.
Section 3: An officer who does not comply with assigned responsibilities may be relieved of office by majority vote of the Executive Board. Appointment of a replacement shall be made by the President with approval by majority vote of the remaining members of the Executive Board.
Article 6: Elections
Section 1: A nominating committee shall consist of four most recent past presidents of the club. The president who served least recently shall serve as the committee chair. If four past presidents are not available, the current president shall appoint the additional members to the committee. Their duty is to nominate the officers for the following year.
Section 2: Preliminary report of the nominating committee shall be made at the December meeting. Final
report of the nominating committee shall be made at the January meeting. Nominations from the floor shall be accepted at the January meeting.
Section 3: At the January meeting, after all nominees are placed before the membership, elections shall be by majority show of hands with the nominees leaving the room. Each adult member shall have one vote for each office.
Section 4: Officers shall be installed at the February membership meeting.
Section 5: Officers shall be elected for a term of one year, to serve from the time of installation in February. Officers may not serve more than two consecutive years in one office. An individual may serve a maximum of five years in elected offices, and then will not be eligible for elected office until a period of two years has elapsed.
Article 7: Duties of Officers
Section 1: The President Shall:
A. Preside at all meetings of the Executive Board and general meetings of the organization, and at any special meetings.
B. Appoint the committee heads per Article 5, section 2.
C. Make interim appointments as needed with the approval of the Executive Board.
D. Sign all contracts with the secretary after the approval of the Executive Board.
E. Serve as ex-pfficio member of all committees except the nominating committee.
F. Call a special meeting when necessary.
Section 2: The vice- president shall perform the duties of an absent president and perform such duties as are assigned by the president. The vice-president shall serve as program chairperson.
Section 3: The secretary shall:
A. Record the minutes of all proceedings of the board and membership meetings.
B. With the president, sign all contracts for the organization.
C. Handle the correspondence of the organization.
Section 4: The treasurer shall:
A. Have charge of all the funds for the prganization and the bank account.
B. Make financial reports to the membership.
Section 5: Amendments
The bylaws may be amended or revised by any affirmative vote of two-thirds of all members present at a meeting designed for that purpose. Copies of the proposed amendments shall be available upon request at least one month prior to the meeting.
Article 9: Dissolution
Should the organization be dissolved, all material possessions of the organization must be sold and the moneys obtained from the sale donated to a North Carolina non-profit environmental group approved by majority vote of the Executive Board after bills have been paid.
Standing Rules
1. Practice low impact recreation by:
* Leaving a campsite as natural as possible.
* Packing out what you pack in with absolutely no littering.
* Having no radios.
* Observing other common-sense rules as necessary.
2. Recognize the trip leader as the person in charge of the outing.
3. No illegal substances on any outings.
4. Abide by all regulations of the U.S. Forest Service or relevant organization.
5. No pets.
6. You are responsible for your own fitness level, medical and nutritional needs and for your own safety during hikes.
Bylaws Adopted on September 14, 2009
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